Contract Management

End-to-End Remote Contracts / Tender / Bid Management Service

This service provides a complete lifecycle solution for managing tenders, contracts, bids, RFQs, RFPs, EOIs, and full project commercial workflows — from pre-bid to commissioning and final handover. Everything is delivered remotely for flexibility and cost efficiency.

Full Process Breakdown:

• Tender Search & Opportunity Scanning

  • Identify suitable global tenders, RFQs, RFPs, EOIs, and bids across multiple platforms.

  • Filter opportunities based on eligibility, financial strength, technical capacity, and success potential.

• Document Review & Compliance Check

  • Review tender documents, contract clauses, specifications, drawings, BOQs, and commercial terms.

  • Create a compliance matrix to ensure zero deviations and full clarity before bidding.

• Bid Strategy & Documentation Preparation

  • Prepare technical bids, commercial bids, compliance documents, capability statements, work methodologies, schedules, and staff CVs.

  • Manage all formats, annexures, certifications, declarations, and supporting evidence.

• Coordination & Negotiation Support

  • Coordinate with vendors, subcontractors, OEMs, and partners.

  • Obtain competitive quotes, consolidate pricing, and prepare final cost sheets.

• Submission & Follow-Up

  • Handle timely submission (online or offline).

  • Provide post-submission clarifications, attend queries, and coordinate corrections if needed.

• Contract Award & Agreement Finalization

  • Support contract drafting, risk analysis, negotiation of clauses, and documentation for signing.

• Project Support During Execution

  • Assist with project schedules, procurement plans, variations, notices, and contractual communication.

  • Track milestones, KPIs, deliverables, and obligations.

• Claims, Variations, and Dispute Support

  • Prepare claims, extensions of time, cost adjustments, variations, and letters.

  • Follow up until settlement or approval.

  • Maintain all technical and commercial justification documents.

• Commissioning, Testing & Documentation

  • Support commissioning plans, test reports, checklists, and regulatory compliance submissions.

• Final Handover & Close-Out

  • Prepare handover files, As-Built documentation, O&M manuals, warranties, and completion reports.

  • Ensure final bill settlement, release of retention, and closure of all obligations.

Key Benefits:

• Expert remote management of contracts, tenders, and bids.

• Ensures compliance, timely submission, and thorough evaluation of opportunities.

• Handles document preparation, negotiation coordination, risk assessment, and vendor management.

• Ideal for organizations seeking to streamline procurement and manage resources flexibly from any location.